Sometimes you write an email at night but want it delivered during business hours, or you want a reminder email to arrive on a specific date. Gmail’s Schedule send feature lets you write emails now and send them later automatically. It works on desktop and mobile apps.
Schedule an Email on Desktop
- Open Gmail and click Compose
- Write your email and add recipients
- Click the small arrow next to the Send button
- Select “Schedule send”
- Choose a suggested time or “Pick date & time”
- Click Schedule send
Schedule an Email on Mobile (Android and iPhone)
- Open the Gmail app and tap Compose
- Write your email
- Tap the three-dot menu at the top
- Tap “Schedule send”
- Choose a time or set a custom date and time
View, Edit or Cancel Scheduled Emails
- Open the “Scheduled” folder in the left menu
- Open the email you want to change
- Click “Cancel send”
- The email returns to drafts where you can edit and reschedule
When to Use Scheduled Emails
| — | — |
|---|---|
| Different time zones | Send when the recipient’s workday starts |
| Professional timing | Avoid sending late-night work emails |
Limits and Notes
- Gmail allows a large number of scheduled emails, but there are limits
- Emails are sent according to the time zone set on your device or account
- Scheduled emails can be edited only by cancelling and rescheduling
Tips for Effective Scheduling
- Check the recipient’s time zone
- Double-check attachments and links before scheduling
- Review scheduled emails if plans change
- Avoid scheduling sensitive messages too far ahead in case circumstances change
Alternatives
Email marketing platforms are better for sending newsletters to many subscribers. Gmail scheduling is best for individual or small group emails.
Frequently Asked Questions
Does the recipient know an email was scheduled?
No, it appears as a normal email sent at the scheduled time.
Can I schedule emails with attachments?
Yes.
What if my computer is off?
Scheduled emails are sent from Google’s servers, so your device can be off.
Can I schedule recurring emails?
Not natively; you would need add-ons or other tools.
Conclusion
Gmail’s Schedule send feature helps you communicate at the right time. Write emails whenever it suits you, schedule them for the best delivery time and manage them easily from the Scheduled folder.
